Guidelines for Supplemental Materials (Tote Bags)

2009 North Georgia Annual Conference

Additional materials may be included in Information Packets/Tote Bags for distribution at Registration according to North Georgia Conference Standing Rule C.5 (11 in 2008 Journal) with the guidelines listed below.  Priority items are those requiring conference action.  Non-priority are those to be mailed to churches/individuals after conference or those on display tables.

Standing Rule C.5 (formerly 11): Conference Handbook & Information Packets - Material for publication in the conference handbook shall be submitted annually to the conference secretary not less than ninety (90) days prior to the opening date of the annual conference.  Other material may be distributed to the members of the conference, at the discretion of the conference secretary, in a packet of supplementary materials.  All printed materials requiring action by the annual conference shall be available in large print.

1. Deadline to REQUEST distribution of supplemental materials: May 21, 2009
Contact Conference Secretary, Donn Ann Weber, donnann.weber@ngumc.net for approval. Do not assume your material will be included in the tote bag. Provide description of material, justification for insertion in the tote bags rather than distribution at display table, name and cell phone of contact. No items will be considered after the deadline.

2. Volunteers
Four (4) volunteers from each committee, group, etc. submitting material are required to help assemble the materials for both work sessions at the Classic Center, High Shoals Room:
Sunday, June 14, 3 – 6 pm   AND   Monday, June 15, 8 am – 12pm
Your material will not be included in the tote bags without volunteers from your group.

3. Material Format
Quantity: 2800 copies; Size: 8.5 x 11 is preferred; Format: 14 point type; 3 hole punch

4.  Material Shipping Information for Handouts – items not received by the dates listed below will not be included in the tote bags.  It is the responsibility of the person submitting material to confirm delivery to the Classic Center.

USPS/UPS/FedEx Delivery – by June 11, 2009
The Classic Center Loading Dock
Attention:  Dave Allen Grady
300 North Thomas Street, Athens, Georgia 30601

Truck Lines – by June 11, 2009
The Classic Center Rear Loading Dock
Attention:  Dave Allen Grady
130 Foundry Street, Athens, Georgia 30601

Hand Carry – 1pm, Sunday, June 14, 2009
Dave Allen Grady [cell 404-434-7829] and John Pinson [770-547-4258]:
High Shoals Room, 130 Foundry Building at the Classic Center